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Our Services

With over 6000 building handover projects and 6 million documents converted to digital O&Ms since 1998, COGNICA are experts in the collection, structuring, digitisation and delivery of Operations & Maintenance information and BIM, CIBSE TM31, and BREEAM compliant Technical Authoring services for the UK utilities, buildings, and general construction industry. Supporting O&Ms we provide; legacy paper to digital conversion, O&M delivery into your SharePoint, integration with 3^rd party CMS/CDEs such as ViewPoint, Aconex, Asite, Procore etc.

What do we do?

COGNICA specialise in managing O&M data and asset documentation for the utilities and construction industries. We offer a fully managed O&M service that saves time and resources for main contractors and end clients through our expert teams chasing all the supply chain, collating, and organizing handover documentation on your behalf, delivered using our highly structure digital O&M systems.

COGNICA adhere to BIM, CIBSE, and BREEAM technical authoring standards and uses proprietary, in-house applications for document collation, hosting, and publication. We also convert your legacy paper O&M manuals into a highly-structured modern digital format. As well as O&M manuals, we provide PPM schedules, asset registers, BREEAM user guides, CIBSE TM31 building logbooks, M&E manuals, H&S manuals, fire safety content separation, commercial and home user guides, student packs, and more.

We are accredited to ISO 19650-2:2018 (BIM) and ISO 9001 (Quality), ensuring task information management and data compilation services for projects comply with BIM.

See some of our recent projects

Specialising In

Digital O&M Manuals and Technical Authoring
- We take the stress out of project handovers with our inhouse digital O&M systems, or your CMS/CDE, using our managed services teams and technical authors. We offer a fully managed service, to create highly structured content, delivered digitally or hosted online

Paper O&Ms to Digital Conversion
- Fully managed conversion of legacy paper to digital O&Ms, no project too big or too small.

Your O&Ms in SharePoint
- O&Ms delivered directly into your SharePoint tenant, full site setup, configuration, and training.

Water Utilities Maintenance Documentation
- Site Operating Guides, Site Specific Instructions, O&M manuals, you name it we can author it for clear and waste water utility sites.

Can I say I think it's an excellent product, the interface is very intuitive and the content easy to update

Project Manager, Old Moat School, Manchester City Council

Providing clients with complete confidence

COGNICA’s quality management systems provide our clients with complete confidence in the reliability of our products and solutions and is a registered member of the ICO for Data Protection under reference ZA751681.

COGNICA hold a number of active quality certifications including ISO 9001 certification for collation and delivery of information (DNV), ISO 14001 for its Environmental Management System (DNV), ISO 45001 Occupational Health and Safety System (DNV), ISO 19650-2:2018 for BIM delivery (BSI). In addition, COGNICA hold further accreditations in Builder’s Profile Premium, Constructionline Gold, Achilles UVDB Silver, Acclaim (SSIP scheme), IHEEM affiliate and CSCS cards for construction site safety.

Our Services

O&M manuals

Fully managed Digital O&M manuals collections and publication services.

Technical Authoring – 3 Tier Levels

Full range of inhouse professional technical authoring services to support O&M manuals offered at Bronze, Silver, or Gold to suit your needs and budget. Read more.

Paper to Digital O&M conversion

Fully managed service to catalogue, digitise, structure, and deliver your legacy paper O&M manuals into modern digital O&Ms.

Publish O&M manuals to SharePoint

As well as multiple proprietary formats our systems will publish O&M manual into your SharePoint site so you retain management of it.

NaviDoc

Digital O&M manual developed by COGNICA.

Matrix

Digital O&M project management platform developed by COGNICA.

Building Log Books (CIBSE TM31)

Comprehensive log book for the building to TM31 standards.

Building User Guides (BREEAM)

Comprehensive building user guide to BREEAM standards.

M&E Manuals

Mechanical & Electrical manuals fully authored by our inhouse expects

H&S Manuals

Health & Safety manuals collated from information provided by the Principal Designer (PD) & Design Team for final approval by the PD.

PPM Schedules

Planned Preventative Maintenance Schedules prepared by our inhouse experts for your maintenance teams.

Site Operating Guides

Detailed site operating guide for your building or site.

Asset Registers

Highly structured register of all your building or site assets including photography where available.

Fire Safety Content Separation

As part of our O&M service, we routinely provide Fire Safety content separation in the O&M manual to ensure all the relevant fire safety information is separated out into its own clear and convenient section.

Home User Guides

Comprehensive resident user guides for apartment units, to suit the needs of the development.

Student User Guides

Comprehensive student user guide for campus services.

View our solutions

Water Utilities Documentation Legacy Paper O&Ms to Digital Conversion Your O&M Documentation in SharePoint

O&M Manuals & Technical Authoring

We take the stress out of project handovers with our inhouse digital O&M systems, or your CMS/CDE, using our managed services teams and technical authors.

Highly-structured content
Fully managed service
Digitally hosted & delivered

More Info

O&M Quotation Enquiry

Please contact us to enquire about COGNICA's solutions, services and quotations:

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