Document Management Systems

With over 15 years of experience in managing and collating documents, we're here to support you on your digital journey

What is a Document Management System (DMS)

A DMS is a facility to store documentation. In the modern era this is in an online platform, not the shelves in a basement gathering dust. Project Documents are vital to the life of the building and are updated when any works take place, or rather they should be. If kept up-to-date improves Health & Safety, time & cost efficiency, and simplifies reviewing installed assets to make better decisions.


One location, holding all data on your building or estate, compliant to standards


Available to multiple stakeholders to update as and when, accessible from any device and anywhere


Continuous management of documents, cloud-based technology, easily adaptable to changes in Standards


Easily integrated to other systems to support data enrichment for better decision making

High tech digital information

Experts in building, managing and maintaining online solutions

With the technological advancements in today's working practices, it is more and more apparent how redundant paper copies or inflexible digital copies of handover documentation are managed. In line with BIM level 3 practices and beginning a Lifecycle management journey having a readily available living solution which can be updated by stakeholders at any time is the preferred path to take. COGNICA offers multiple solutions working within customer document management systems or consulting to design & build a solution for them that best fits the business.

  • One source of the truth
  • Collaboration, compliance and best practices
  • Accessibility on any device and flexibility to update
  • Sustainable management of assets and estates
  • Integration with multiple systems such as CAFM, SAP or SharePoint

Unlike alternative solution providers, we offer to work within your platforms and systems so you are in control of your own data. We offer hosting but we see this a temporary solution for our customers.

Interested in this solution? Feel free to contact us for more information

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"The Golden Thread"

In the UK, after the Grenfell disaster, regulations have been updated to reflect future proofing buildings to save lives and to ensure better quality of Health & Safety Management. Regulation 38 known better as "The Golden Thread" and the Building Regulations are due to be enforced later in 2021. The Government has issued an outline and with this they expect companies to make changes prior to the regulations being enforced.

The Government has stated that the new bill is going to add significant costs to the industry. They have estimated between £266-£530 million per annum will need to be invested or costed for. An individual building is predicted to be between £42k-£54k for BIM Level 2, laser scans around £30k and then in addition there will also be an increase in administration.

We offer multiple solutions from minimum requirements to utilising Reality Capture technology to support our customers on this journey. All solutions reduce the cost of investment and ease our customers' minds for this major change in management:

The COGNICA project team went the extra mile to work through consultant's comments and support BAM through to the completion of the project.

Design Manager, BAM - Cheng Yu Tung Building

Providing clients with complete confidence

COGNICA’s quality management systems provide our clients with complete confidence in the reliability of our products and solutions and is a registered member of the ICO for Data Protection under reference ZA751681.


COGNICA hold a number of active quality certifications including ISO 9001 certification for collation and delivery of information (DNV), ISO 14001 for its Environmental Management System (DNV), ISO 45001 Occupational Health and Safety System (DNV), ISO 19650-2 for BIM Level 2 delivery (BSI). In addition, COGNICA hold further accreditations in Builder’s Profile Premium, Constructionline Gold, Achilles UVDB Silver, Acclaim (SSIP scheme), IHEEM affiliate and CSCS cards for construction site safety.

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Our projects

High quality project management.

View all projects
Glass Futures, Bowmer & Kirkland - O&M Documentation Management

Glass Futures, Bowmer & Kirkland

O&M Documentation Management

Bowmer & Kirkland were having delivery issues with their current provider and reached out to COGNICA to help.

The Cheng Yu Tung Building, BAM - O&M Documentation Management​

The Cheng Yu Tung Building, BAM

O&M Documentation Management

COGNICA facilitate and supervise the compilation and creation of the Operations and Maintenance Manual

Prince Charles Hospital, Tilbury Douglas - O&M Documentation Management

Prince Charles Hospital, Tilbury Douglas

O&M Documentation Management

This project consisted of upgrading and extending the facilities over several phases. This was a BIM Level 2 Scheme.


O&M Quotation Enquiry

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