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Document Management Systems

With over 15 years of experience in managing and collating documents, we're here to support you on your digital journey

What is a Document Management System (DMS)

A DMS is a facility to store documentation. In the modern era this is in an online platform, not the shelves in a basement gathering dust. Project Documents are vital to the life of the building and are updated when any works take place, or rather they should be. If kept up-to-date improves Health & Safety, time & cost efficiency, and simplifies reviewing installed assets to make better decisions.

Centralised

One location, holding all data on your building or estate, compliant to standards

Accessible

Available to multiple stakeholders to update as and when, accessible from any device and anywhere

Sustainable

Continuous management of documents, cloud-based technology, easily adaptable to changes in Standards

Integratable

Easily integrated to other systems to support data enrichment for better decision making

Experts in building, managing and maintaining online solutions

With the technological advancements in today's working practices, it is more and more apparent how redundant paper copies or inflexible digital copies of handover documentation are managed. In line with BIM level 3 practices and beginning a Lifecycle management journey having a readily available living solution which can be updated by stakeholders at any time is the preferred path to take. Cognica offers multiple solutions working within customer document management systems or consulting to design & build a solution for them that best fits the business.

  • One source of the truth
  • Collaboration, compliance and best practices
  • Accessibility on any device and flexibility to update
  • Sustainable management of assets and estates
  • Integration with multiple systems such as CAFM, SAP or SharePoint

Unlike alternative solution providers, we offer to work within your platforms and systems so you are in control of your own data. We offer hosting but we see this a temporary solution for our customers.

Redefining the Future

Cognica have redefined Fire Safety and Facilities Management through document management solutions and combining 3D Digital Twin Technology. Making the once unimaginable, imaginable.

Digital Twin Solutions

Interested in this solution? Feel free to contact us for more information

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"The Golden Thread"

In the UK, after the Grenfell disaster, regulations have been updated to reflect future proofing buildings to save lives and to ensure better quality of Health & Safety Management. Regulation 38 known better as "The Golden Thread" and the Building Regulations are due to be enforced later in 2021. The Government has issued an outline and with this they expect companies to make changes prior to the regulations being enforced.

The Government has stated that the new bill is going to add significant costs to the industry. They have estimated between £266-£530 million per annum will need to be invested or costed for. An individual building is predicted to be between £42k-£54k for BIM Level 2, laser scans around £30k and then in addition there will also be an increase in administration.

We offer multiple solutions from minimum requirements to utilising Digital Twin technology to support our customers on this journey. All solutions reduce the cost of investment and ease our customers' minds for this major change in management:

Whenever there was a query of a question regarding Cognica and the different functions, the staff always replied to our emails efficiently and were always happy to discuss over the phone

Administrator, Travelodge Swindon, Hinton Design & Build

Cognica’s quality management system is accredited to ISO 9001, providing our clients with complete confidence in the reliability of our products and solutions. Cognica also hold many accreditations for working in multiple industries for our customers

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Our projects

High quality project management.

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Improving document storage and access for Anglia Ruskin University

University and Campus Documentation

Anglia Ruskin University contracted Cognica to convert and compile the documentation for several buildings into a standard electronic format, leading to a fruitful and successful partnership.

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Safeguarding a museum through the COVID-19 pandemic

Public attraction

STEAM, the museum of the Great Western Railway in Swindon, contracted Cognica to conduct a full 3D scan of the exhibits and indoor space

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Delivering a safe, easily accessible management system in Buckingham

Home and residential

Signature Care Homes contracted Cognica to help it deliver an operations and management manual in a standard electronic solution

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Contact Cognica today

Please contact us if you would like to enquire about Cognica’s solutions.

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